How to submit

How to submit an abstract

The organizing committee encourages the submission of high-quality abstracts reporting original work that relate to the session programme. Please follow the guidelines on this page for submission of your abstract. Please note that all abstracts published in the conference programme will receive a DOI.

Abstract submission recipe

• Use a text editor of your choice to compile your abstract: title, author(s), affiliation(s) of author(s), and abstract text. Your abstract body should be 15–900 words and may include figures with a combined size of no more than one A4 page.
• Browse through the topics and select the one of your interest.
• Use the abstract submission link at the respective topic. Please keep in mind that submission of the same abstract to more than one topics is not allowed. Duplicates will be rejected.
• You will be asked to log in to the Copernicus Office Meeting Organizer. Use your account data or create a new account.
• Fill in the submittal information about title, author(s), and affiliation(s) of author(s).
• ORCID numbers will be linked to authors that have their ORCID included in the personal data section of their Copernicus account.
• For your abstract body, the submission form provides you with an HTML editor. There you can also add images, figures and tables.
• The Clay Conference 2027 encourages early career researchers to submit an abstract. Please state in the abstract submission form, if you are an early career researcher (younger than 33 years).
• Select your preference for poster presentation or for oral presentation. However, please be aware that there is no guarantee that an oral preference can be realized.
• Accept the licence & copyright agreement and proceed to the abstract preview.
• If the conversion of your abstract fails, please specify your problems and the Copernicus Meetings team will then take care of them.
• Submit your abstract. A confirmation message including your abstract number will be displayed and you will receive a confirmation email providing your abstract number. Should you not receive the abstract submission confirmation email within 24 hours, please check your spam folder first and then contact us at: meetings@copernicus.org.

In case any questions arise, please do not hesitate to contact us at: meetings@copernicus.org.

Abstract guidelines and rules

• The abstract body should be clear, concise, and written in English with correct spelling and good sentence structure.
• Mathematical symbols and equations can be typed in or embedded as image.
• Abstracts should be carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission in order to avoid last-minute changes.
• Figures included in the abstract must meet the following requirements:
  • Maximum resolution: 1000×1000 px
  • Maximum file size: 2 MB
  • Accepted formats: .jpg and .png only
  • Images cannot be copied and pasted into the submission form. They must be uploaded individually using the submission interface.
• To verify that your abstract does not exceed two A4 pages, please use the PDF preview available in step 2 of the submission process ("Preview").

Responsibilities

• The submission of an abstract carries with it the obligation that it is actually presented at the meeting by the author or, at least, by one of the co-authors. If this is not possible, please withdraw your abstract as early as possible. Without early withdrawal, abstracts not presented at the conference are identified as no-shows. Such contributions are clearly marked in the online programme and listed as no-shows. The corresponding HTML/PDF abstract will no longer be available.
• By submitting an abstract, authors accept the licence & copyright agreement and the rules of conduct.
• Submission of the same abstract to more than one topic is not allowed. Duplicates identified by the programme committee will be rejected.
• Abstract submission is restricted to 3 abstracts per first author.
• The content of the abstracts is the responsibility of their authors. The scientific committee reserves the right to reject abstracts that are not written in English, are out of the scope of the conference, do not meet basic standards of scientific quality, or do not adhere to conventional standards of civil discourse and common decency.
• The official language of the conference is English. Simultaneous interpretation is not provided. It is therefore expected that authors are able to present their research more or less fluently in the English language.